This chapter describes the importance of proper setup of attendance-related areas in your GradeBook system for successful attendance totaling and the impact these areas have on the appropriate display of attendance totals on report cards.
To ensure that GradeBook automatically calculates attendance totals correctly and displays them appropriately on report cards and interims, it is imperative to properly set up the following named codes and report card assessments in your GradeBook system at the start of the school year:
•Absence Types Codes
•Absence Totals Codes
•Attendance Days Codes
•School Calendars
•Attendance Assessments on Report Cards
It is necessary to complete these tasks at the beginning of the school year to enable attendance to be exported to StudentInformation to allow for proper attendance calculation and to enable teachers to enter attendance for report cards, even if report cards are not printed from GradeBook.
Setting up the Absence Types and Totals codes mentioned previously is explained in detail in this chapter. Setting up Attendance Days codes and School Calendars is covered in “Adding Attendance Day Codes” and “Creating School Calendars.”
Once you have set up the attendance-related codes required for the attendance calculations, you must appropriately set up the attendance assessments, such as Days Absent or Times Tardy, in the Report Card Builder in order to display the calculated attendance totals on the report cards if you want to print primary report cards from GradeBook. These procedures are described in detail later in this chapter. See “Adding Attendance Assessments to Report Cards.”
Refer to the following topics:
•“Attendance-Related Named Codes”
•“Adding Absence Totals Codes”
•“Adding Absence Reason Codes”
•“Adding Attendance Note Codes”
•“Copying Named Codes to New List”
•“Deleting Individual Named Codes from List”
•“Adding Attendance Assessments to Report Cards”
•“Associating Assessments with Reporting Periods”
•“Associating Assessments with Mapping Identifiers in Reporting Periods”