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Adding Attendance Assessments to Report Cards
Once you have set up all of the attendance codes and defined the calculations, the final step is to set up the report cards. If you are creating primary report cards to print out of GradeBook and want attendance totals to display on the report card, you must create an attendance assessment for each type of attendance record that you use. These attendance assessments must be included in one of the courses that display on the report card. You can either create a separate course that includes only attendance assessments or you can include the attendance assessments in an existing course. You must create the attendance assessments in the Report Card Builder to ensure that they display appropriately on the report card.
This procedure only provides information specific to setting up attendance assessments. For complete details on setting up report cards in GradeBook, see “Report Cards and Interims.”
1.On the Administrator Home Page, below Grading Setup, click Report Card Builder.
2.On the Report Cards screen, select the report card for which you want to set up attendance assessments.
If you are creating traditional report cards, proceed to step 4.
3.If you are creating standards-based report cards, on the Assessments tab, in the Course drop-down list, select the course name for which you want to enter attendance assessments.
4.In the Assessment column, enter the text your district wishes to use as labels on the report card for attendance (such as Days Absent).
5.In the Seq# column, enter a number that represents the order in which the assessment displays on the printed report card and Report Card Entry screen.
Note: Use numbers in increments of 5 or 10 so that you can add assessments later as necessary.
6.In the Mark Type column, in the drop-down list, select Points
Note: You do not need to select a default grading scale for attendance assessments to calculate properly.
7.If you are creating standards-based report cards and you selected Use Basic Calculations on the General tab, select Average in the Default Calculation drop-down list. See “Adding Assessments to Report Cards” for a detailed description of calculation methods.
Note: If your school district does not want GradeBook to automatically calculate attendance assessments but instead wants teachers to manually enter attendance assessments on the Report Card Entry screen, you must select None in the Default Calculation drop-down list. This same condition applies in traditional report cards, but you must select No in the Calc Mark? drop-down list.
8.If you are creating traditional report cards and you selected Use Basic Calculations as the Average Calculation Method on the General tab, select Y in the Pull Mark? column. If you selected Use Advanced Calculations on the General tab, the Pull Mark? column does not display.
•Yes – The mark type selected is a calculated mark type, such as grading scales, points, and percentages.
Note: If you want Report Card Attendance to populate automatically after the end of the marking period, you must select Yes.
•No – The mark type selected is not a calculated mark type.
9.In the Value Req? column, select one of the following options.
•Yes – Selecting this option sets the Report Card Verification Report to display teachers who have not entered marks for assessments.
•No – Selecting this option sets the Report Card Verification Report to not display teachers who have not entered marks for assessments
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10.In the External Reference column, select the value that corresponds to the assessment in each row.
Note: If you do not select at least one option in the External Reference column for an assessment and you selected Live as the data integration method on the General tab, a warning displays when you compile the report card.
11.If you are creating standards-based report cards, in the Group these assessments under Special Subjects? area, select No.
•Yes – Group subjects such as Art, Music, and Physical Education together.
•No – (Default) No subjects are grouped together as Special Subjects.
13.To continue adding attendance assessments, such as Days Present or Times Tardy, repeat step 4 through step 12.
