Welcome to GradeBook

More than just online grading, GradeBook is a classroom management tool that integrates lesson plan development, attendance, student and parent communication, and discipline with your grade book. Teachers, school administrators, cafeteria personnel, clerks, and other staff can use GradeBook to track and maintain student information—much of which is automatically populated from StudentInformation, eliminating the need for data re-entry.

Before you can log into GradeBook, you must contact your GradeBook system manager for the login address or URL of the GradeBook website as well as your login information.

Note: By default, ProgressBook-authenticated password requirements are eight characters with at least one uppercase letter, one lowercase letter, one number, and one special character; however, your district may have different requirements.

Note: If your password is expired, CentralAdmin displays the Password expired screen, and you must change your password to access ProgressBook applications.

Note: If your account is locked, it remains locked for 5 minutes; however, your district may have different settings.

When you click human silhouette icon

in the top-right corner of any GradeBook screen and then click Sign Out, you are logged out of all ProgressBook applications, and the CentralAdmin sign out screen displays.

•Tool Tips – To view a description, hover your cursor over a button, icon, or option.

•GradeBook Help – Click the Help link on any screen to display information that describes the main task being performed on that screen; for more information, see
“Use GradeBook Help.”

•ProgressBook Logo – Click the ProgressBook logo on any screen to send feedback to your specified technical support staff.

GradeBook Help provides overview, procedural, and reference information about GradeBook. View the help topic related to the screen you are viewing by clicking the Help link in the top-right corner on any GradeBook screen.

GradeBook Help displays in a separate tab or browser window (depending on your browser settings) where you can browse the table of contents for specific topic titles, search for information in the index by using keywords, or enter a word or phrase in the search field to return a list of possible help topics.

To print a help topic, click printer icon

located in the navigation pane of the GradeBook Help window, and then click Print on the Print window.

The Teacher Home Page is the first screen that displays when you log into GradeBook and provides access to the functions available to you. The banner located across the top of every screen provides different links for navigating GradeBook.

•PA Admin – Opens the ParentAccess Administration screen for GradeBook teachers with school web author and district web author privileges

•

– Click to display Sign Out option that ends all ProgressBook applications’ sessions

On the left side of the Teacher Home Page, in the Classes area, click any class link to access the Class Dashboard for that class. To access the Class Dashboard from most other screens in GradeBook, click the Dashboard or Class Dashboard link that is located in the top-left corner below the ProgressBook logo.

You can use the application quick launch to easily navigate between ProgressBook applications.

1.In the banner, to the right of the ProgressBook logo, click the application quick launch icon.

In the application quick launch area, logos display for all other ProgressBook applications to which you have access.

2.To open another application that you are authorized to use, click the application’s logo.

The application opens in another window or tab depending on your browser’s settings.

The Teacher Home Page is the first screen that displays when you log in to GradeBook. All items in the Classes, Features, Average Calc Setup, and Administration menu areas are links. You can hover your cursor over each link for more information about that item and click a link to navigate to another screen to perform a desired task.

•While classic reports are always available, if the Reports feature is enabled, you can select and run Report Builder Reports.

•While you can always search for a student within your own classes, if the Student Search feature is enabled, you may be able to search for any students within your entire school building or district.

•If you are assigned to more than one district, you can change the district in the Select a district drop-down list.

For your convenience, many of the same tasks that you access from the Teacher Home Page, you can access from the Class Dashboard as well. However, you can only access several of the GradeBook administrative tasks from the Teacher Home Page.

Class naming conventions and scheduling are set up in StudentInformation. However, you can change the display name and order in GradeBook for your classes using the Edit List option. You can also hide a class that does not meet in the current grading period.

•On the Class Setup screen, in the Class Alias (Optional) column, enter the new name for the class.

•In the Order column, enter a number to designate the order in which you want the class to display on the Teacher Home Page.

•In the Hide column, select the checkbox to hide the class from your GradeBook.

If you have access to more than one district, in the Select a district drop-down list, you can change the district.

Note: By default, the system automatically remembers the last district you accessed.

When you want to access information about a particular student, you can quickly search for the student within any of your classes. Depending on your district’s settings, you may also be able to search for a student in your school or district who is not in any of your classes.

1.On the Teacher Home Page or Class Dashboard, in the Student Search area, enter a full or partial name in the Student Name field, and then click Search.

The Student Search screen displays a list of students matching your search criteria.

•If the student is not in one of your classes, the Student Search Details screen displays only the Personal, Contacts, and Schedule tabs from the Student Profile.

4.(Optional) If your district uses DataMap, you can view assessment and intervention data about the student by clicking Student Roadmap.

The Class Dashboard is the main work area in GradeBook for teachers. On the left side of the Teacher Home Page, click the class link to access the Class Dashboard for that class.

On the Class Dashboard, the column on the left side of the screen displays the students in the selected class. The middle column provides access to various functions including attendance, lesson plans, curriculum, assignments, marks, grading scales, calculations setup, reports, and student search. The column on the right displays assignments and lesson plans for the selected class and grading period.

Links to some of the functions may or may not display on the Class Dashboard depending on whether or not a specific feature has been enabled for your district or school. Similarly, links to some of the functions may or may not display based on whether or not the class uses the Custom Setup 2 grading scale option. For example, the Standards Based Grid link does not appear unless the class is set up to use standards-based report cards.

The “Class Dashboard Symbols” table provides a brief description of the symbols that may display on the Class Dashboard.

Symbol	Description
General Navigation
Q1, Q2, Q3, Q4	Grading Period Symbols: Indicates the grading period of the school year.
+	“Holding” category for assignments in future grading periods that are not yet available, assignments that are dated outside of all grading periods, and floating assignments.
Student
	Click to view more details about the student.
	Indicates student has medical concern(s). Click the symbol to open the Student Profile screen Personal tab and view information about the medical concern(s).
	Indicates student has custody notice(s). Click the symbol to open the Student Profile screen Personal tab and view the custody notice(s).
	Indicates student has disability concern(s). Click the symbol to open the Student Profile screen Personal tab and view information about the disability concern(s).
	Indicates student has miscellaneous note(s). Click the symbol to open the Student Profile screen Personal tab and view the miscellaneous note(s).
	Indicates student birthday.
	Indicates that student has forms that need to be viewed. Click the symbol to open the Completed Tasks screen in SpecialServices. Note: The SpecialServices symbol appears for 13 months after the last task was completed.
W (red)	Indicates that student has withdrawn from the class.
	Hover window: Displays student’s current mark for the class; year to date (YTD) average if the year to date grade calculation has been enabled for the report card used in the class; date of birth, district ID, system ID, grade level, and group, if applicable. Hover your cursor over the student’s name to see the information.
Letter in Att column	Based on the district’s attendance codes, indicates whether a student is absent or tardy for the day. Hover cursor over the code to see the description, reason, and times.
Number in Miss column	Indicates number of missing assignments for the grading period. Click the number to view a list of missing assignments.
Code in Status column	(May not be enabled in all districts.) Indicates student’s enrollment status in the district. Hover your cursor over the code to read its full description.
	Select to enter a daily comment for student.
	Indicates that a daily comment has been added for student. Hover cursor over symbol to read comment. Select to edit comment.
Assignments
	One or more students are marked as missing this assignment.
	Assignment is linked to a VirtualClassroom quiz.
	Assignment is linked to a VirtualClassroom discussion.
	Assignment is linked to a Canvas assignment.
W (orange)	Assignment marks have been posted to the Web.
	All marks have been entered for the assignment.
(red)	All marks have not been entered for the assignment.
X	The assignment has been excluded from all students’ averages.
Lesson Plans
	Opens the Lesson Plan View and Print windows.
	Opens the Reschedule a Lesson window.
	Opens the Lesson Plan Maintenance screen for editing, printing, deleting, file attaching, and rescheduling lesson plans.
(blue)	Removes the lesson schedule from a class but does not delete the lesson plan.

Daily comments may refer to a student’s behavior or class participation on a specific date. You can enter comments about a student from the Class Dashboard, GradeBook Grid, and Standards Based Grid and GradeBook Grid. These comments can be displayed in ParentAccess and on Student Progress Reports.

•To display the comment in ParentAccess, select the Publish to the Web? checkbox.

6.(Optional) Refresh the browser window and hover your cursor over written-on notepad icon

beside the student’s name to view the comment.

7. (Optional) To view all the daily comments entered for a student, select the student on the Class Dashboard, and then click the Progress tab on the Student Profile screen. Daily comments are listed below assignments.

You can enter and modify comments about a student from the Class Dashboard, GradeBook Grid, and Standards Based Grid Class Dashboard and GradeBook Grid. To edit a previously entered daily comment, select the appropriate student and date of the comment on the Daily Comments window.

2.On the Daily Comments window, enter the date of the comment you want to edit in the Date field, or click

Note: To view all the daily comments entered for a student, select the student on the Class Dashboard, and then click the Progress tab on the Student Profile screen. Daily comments are listed below assignments.

To delete a daily comment, select the appropriate student and date of the comment on the Daily Comments window and then remove all of the text.

2.On the Daily Comments window, enter the date of the comment you want to delete in the Date field or click

You can view missing assignment details for a student and print a list of missing assignments. On the Missing Assignments window, assignments display with the most recent date at the bottom of the list.

1.On the Class Dashboard, Standards Based Grid, or GradeBook Grid, click the number in the Missing Assignment column beside a student.

2.On the Missing Assignments for [student name] window, you can view the assignment date, type, name, possible points, and comments, if any were entered.

Note: For classes using the Custom Setup 2 grading scale for standards-based report cards, the Points field reflects the points of the default assessment if this is a points assignment. If there is not a default assessment selected or this is a nonpoint assignment, then a total does not display in the Points field.

If your district allows staff password changes, the Change Your Password link displays on your home page. ProgressBook applications recognize each user by individual login, so changing your password in GradeBook changes your password in all ProgressBook applications.

1.On the Teacher Home Page, in the Administration area, click Change Your Password.

2.On the Change Password screen, in the Current Password field, enter your current password.

Note: For ProgressBook authenticated users, by default, you must wait 360 days to reuse a password; however, your district may have different requirements.

The email address you enter here displays in ParentAccess and is used mainly for communication purposes.

2.On the Update Your Email Address window, in the Email Address field, enter your full email address.

You can use the spell check to check the spelling of text that appears in lesson plans, daily comments, the Class Information screen in ParentAccess, and homework posts. Spell check functionality varies depending on the browser and operating system you use.

1.On the Lesson Plan Maintenance screen, Class Information Page Maintenance screen, Homework Setup screen, Forms Maintenance screen, or Daily Comments window, click Check Spelling.

If a word is misspelled, it displays highlighted on the Dictionary Popup window.

•Click Ignore to ignore the suggested misspelling or Ignore All to ignore all of the instances of the word.

•Select the correction in the Suggestions list and click Change, or click Change All to change all the incorrect instances of the word to the suggestion.

•Click Finish when you have finished checking the spelling to close the Dictionary Popup window.

You can personalize the GradeBook dictionary so that the Spell Check feature recognizes words, proper names, and abbreviations not common in the dictionary.

1.On the Teacher Home Page, below Administration, click Set Up Teacher Preferences.

2.On the left side of the Teacher Preferences screen, click Edit Your Dictionary.

To modify an entry that you added to your GradeBook dictionary, do the following:

1.On the Teacher Home Page, below Administration, click Set Up Teacher Preferences.

2.On the left side of the Teacher Preferences screen, click Edit Your Dictionary.

You can use the text editor to format and edit text that may appear in lesson plans, on your Class Information screen in ParentAccess, and homework posts. Text editor functionality varies depending on the browser and operating system used. Hover your cursor over an icon to see the description.