Deleting Staff

Deleting a staff member in GradeBook deletes only the staff member record in GradeBook—it does not delete the staff member or the associated account from StudentInformation. Therefore, this process is typically used only for staff member records that have been set to inactive in StudentInformation—otherwise, active staff member records with active job functions in StudentInformation are recreated in GradeBook during nightly integration.Before you delete a staff member record, you should transfer any associated activities to another staff member record first (see “Transferring Staff Activity” ). Warning: Delete requires transfer displays on the Update Staff window for a staff member record if there is information in use that must be transferred. GradeBook reviews staff records for the following associated information:

•Classes

•Assignment types

•Assignments

•Homework

•Lesson plans

•ParentAccess home pages

•GradeBook Grid preferences

•Assignment banks

•Lesson Plan banks

•VirtualClassroom content

•Homework banks

•SpecialServices Classic banks

•Report Cards Run

•Report Cards Published

Staff member records with associated SpecialServices Classic forms can be deleted in GradeBook, and staff member records with associated SpecialServices Classic user banks can also be deleted without first transferring bank information. The user’s name, date, and time are stored in the StudentFormAudit and SpSStudentFinalizedGroupAudit tables even after a staff record has been deleted.

1.On the Administrator Home Page, below Annual Setup, click Staff.

2.On the Staff screen, search for the staff member you want to delete. See “Searching for Staff.”

3.In the row of the staff member you want to delete, click .

4.On the Update Staff window, click .

If there is information such as lesson plans or assignments in use by the staff member, the following message displays: “This staff member can not be deleted for the following reasons: Assigned to ## classes, ## assignments in use, ## assignment types in use, ## lesson plans in use.”

5.To close the message window, click OK, and then proceed to transfer the staff activity. See “Transferring Staff Activity.”

6.After you have transferred the staff activity, click .

The following warning message displays:

7.If you are certain that you want to delete the staff member, click Yes, and a confirmation message displays indicating that the staff member was deleted successfully.

Note: To view the changes, refresh the Staff screen.