Period Attendance

If your school has enabled the ability to take period attendance, teachers may enter period attendance for the class on the Period Attendance or Seating Chart screens. Absence type codes may display on the Period Attendance screen if period attendance was already entered on the Seating Chart screen or previously entered by the attendance staff.

If the class is not scheduled to meet that day, a phrase such as “Not Scheduled” or “Off Day” displays in the Class Attendance column and you cannot enter attendance.

Note: If enabled by your district, the Status column displays student status codes. Hover your cursor over the codes to see their full description.

If a student’s name is highlighted in yellow, the calendar assigned to that individual student has ended prior to the calendar assigned to the school.

•“Enter Period Attendance by Class”

•“Enter Period Attendance on Seating Chart”

•“Set Period Attendance Default View”

•“Enter Period Attendance by Block”

Enter Period Attendance by Class 

1.On the Teacher Home Page or Class Dashboard, click Period Attendance.

2.On the Period Attendance screen, if you entered from the Teacher Home Page, in the Class List, select the appropriate class. If you entered from the Class Dashboard, that class displays in the Class drop-down list.

3.In the Date field, verify that today's date displays. If it is not the correct date, click inside the field to select the appropriate date.

Note: If the option to enter or modify period attendance for prior days is enabled, then you cannot enter or modify period attendance on the Period Attendance screen or Seating Chart on a day that is past the number of days set to allow for period attendance. The list of attendance codes is not available in the Class Attendance list on the Period Attendance screen, and the following message displays: “Altering period attendance in the past is only available for [X] day(s) prior to the current date.”

4.In the Class Attendance drop-down list, select the appropriate absence type. Leaving the absence type blank indicates the student is present.

Note:             The available absence type codes are set up by your district's GradeBook system manager and may vary for each school.

Note: For districts that run live period attendance, if the attendance staff entered an absence type code in StudentInformation that has not been imported yet into GradeBook during the data integration process, DASL code displays in the Class Attendance drop-down list.

Note:           When users save an absence type code for a student that was manually added in GradeBook rather than imported from StudentInformation, the code cannot be saved into StudentInformation but is saved in GradeBook. In this scenario, once the user saves, the code does not display in the Class Attendance drop-down list on the Period Attendance screen, and the following message displays: “Attendance data for one or more students did not save successfully.” Absence type codes that have not been saved in StudentInformation do not display on the Period Attendance screen. However, absence codes that have been saved in GradeBook do display in Period Attendance view on the GradeBook Grid.

Note:           If a student has been marked absent in daily attendance, make sure to enter the absence on period attendance as well to ensure that attendance displays correctly in ParentAccess and the Frontline ProgressBook Parent & Student app, and to prevent students from displaying on the Potential Skip Report in error.

5.Click Save.

The message “Your changes have been saved” displays at the top of the screen.

The absence types selected here also display on the GradeBook Grid, the Student Profile screen Progress tab, the Seating Chart screen, in ParentAccess, and in the Frontline ProgressBook Parent & Student app.

Enter Period Attendance on Seating Chart

You can enter period attendance from the seating chart if this option was selected during the creation of the seating chart—but only if period attendance has been enabled in your school. If the option to enter or modify period attendance for prior days is enabled, then you can enter period attendance for a date prior to today's date up to that specified number of days. Absence type codes may display on the students’ desks if period attendance was already taken on the Period Attendance screen or previously entered by attendance staff.If your school has enabled period attendance but the class or class group is not scheduled to meet that day, then Not Scheduled displays on the students’ desks, and you cannot enter attendance. 

1.On the Class Dashboard, beside Period Attendance, click by Seating Chart.

2.On the Seating Chart screen, in the Roster and Seating Chart drop-down lists, verify that the correct information displays.

3.In the drop-down list on each student's desk, select the appropriate absence type description or code. Or, if all students are present, click All Present.

Note: The available absence type codes are set up by your district's GradeBook system manager and may vary for each school.

Note: For districts that run live period attendance, if the attendance staff entered an absence type code in StudentInformation that has not been imported yet into GradeBook during the data integration process, ? displays in the desk drop-down list.

Your changes save automatically.

The absence types selected here also display on the Period Attendance screen; the GradeBook Grid; the Student Profile screen Progress tab; on the Period Attendance screen in ParentAccess; and the Attendance tab in the Frontline ProgressBook Parent & Student app.

Note: If your school has enabled period attendance by block, you must enter period attendance on the Period Attendance screen. It is not supported on the Seating Chart.