Assign a Role to Multiple Accounts
Navigation: StudentInformation > Management > Security > Assign Role to Accounts
1.On the StudentInformation Assign Role to Accounts screen, in the School drop-down list, select the district or school to which the role grants access.
2.In the Role drop-down list, select the desired DataMap role (see “DataMap Roles in StudentInformation” ).
3.Click Search.
Note: You can search for specific accounts by entering account information in the search fields. Use * as a wildcard before, after, or in between keywords to narrow your search results. This search is not case sensitive.
In the dual listbox that displays, a list of available accounts displays in the Available listbox, and a list of accounts that have already been assigned to the selected role displays in the Assigned listbox.
4.In the Available listbox, select the accounts that you want to assign the selected role, then click 
to move them to the Assigned listbox. (You can hold down Ctrl or Shift to make multiple selections and use any of the arrow icons to move accounts between the 2 listboxes.)
5.Click Save Assigned Accounts.
The dual listbox closes, the role is assigned to the selected accounts, and a success message displays.
|
Role |
Level at which role can be assigned |
Abilities |
Example: Give this role to... |
|---|---|---|---|
|
DataMap - General Access |
Building or district |
•Access to DataMap •View students based on the job function assigned to the staff member |
•Teachers |
|
DataMap - Student Admin |
Building or district |
•Access to all students in the school, district, or ITC (depending on the level at which the role was assigned [step 4]) •Access to view more students than the staff member’s job function permits |
•Lead teachers •Guidance counselors •Intervention specialists •Any staff members who work with all students in a school or district |
|
DataMap - Assessment Admin |
District only |
•Access to the Manage Assessment Scores, Manage District Assessments, and Import Assessment Scores screens in the Admin menu •Access to all assessment management and import functions •Ability to create district assessments •View state student IDs (SSIDs) in any export |
•Technology coordinators •Staff member with access to third-party assessment sites and files |
|
DataMap - Teacher Admin |
Building or district |
•Access to data on the Assessment Comparison screen for all teachers within the school, district, or ITC (depending on the level at which the role was assigned [step 4]) •Access to view more teachers than the staff member’s job function permits |
•Principals •Teacher evaluators •Instructional coaches •Teacher mentors |
|
DataMap - Intervention Program Admin |
District only |
•Access to the Manage Intervention Programs, Manage Intervention Templates, and Manage RIMP Codes screens in the Admin men •Ability to manage intervention programs and templates •Ability to manage RIMP program codes for the district •Ability to change on-track statuses on RIMPs •Ability to reopen and/or edit closed RIMPs |
•Student services director •Intervention assistance teams (IAT) •Lead teachers |
|
DataMap - Sensitive Data Access |
District only |
•Access to students’ economically disadvantaged statuses •Ability to filter searches by economically disadvantaged status |
•Principals •Guidance counselors |
|
DataMap - Discipline Data Access |
District only |
•Access to previous 2 years of students’ disciplinary history relative to the school year in context |
•Principal •Guidance counselors •Intervention specialists |
|
DataMap - Student Objective Reviewer |
Building or district |
•Access to view and review all student objectives with a Status of Proposed within the school, district, or ITC (depending on the level at which the role was assigned [step 4]) |
•Principals •SLO review teams |
|
DataMap - Student Objective Admin |
Building or district |
•Access to view, review, and delete all student objectives with a Status of Proposed within the school, district, or ITC (depending on the level at which the role was assigned [step 4]) •Ability to change the status of an objective from Approved or Scored to Revision Required |
•Principals |