YTD (Year to Date) Final Grade Report

The YTD (Year to Date) Final Grade Report provides many options for displaying year-to-date grade information for students in a class or class group. The YTD Final Grade Report can only be used on classes where the YTD Grade calculation has been enabled on the report card for the class. This report cannot be used on classes using standards-based grading.

1.On the Teacher Home Page, in the Select a Report list, select YTD Final Grade.

2.Click Run.

3.On the GradeBook Report Viewer window, enter the name of the report in the Report Header field. Year to Date Final Grade displays by default, but you may change the name if desired.

4.In the Select Required Parameters area, in the Class List, select the appropriate class.

Note: Only the classes to which you have access display in the list.

5.Select one of the following Show Grade Source Legend options:

•Yes – Include the legend that displays the reporting periods, calculations methods, and weights that determine how the final grade is calculated as defined in the Report Card Builder

•No – Do not include the Grade Source Legend

6.Select one of the following Show Grading Scale Legend options:

•Yes – Include the legend that displays the marks and point value ranges used in the grading scale that determines how the final grade is calculated as defined in the Report Card Builder

•No – Do not include the Grading Scale Legend

7.In the Set Optional Filters area, select the appropriate option in the Field Name drop-down list. See “YTD (Year to Date) Final Grade Report”  for descriptions of all the available options.

8.Select one of the following options in the Operation drop-down list if it is available. The available options may vary depending on the option you selected in the Field Name drop-down list.

•Is Equal To

•Is Not Equal To

•Is Before

•Is Before or On

•Is After

•Is After or On

•Is Less Than

•Is Less Than or Equal To

•Is Greater Than

•Is Greater Than or Equal To

•Begins With

•Does Not Begin With

•Ends With

•Does Not End With

•Contains

•Does Not Contain

•Has A Value

•Does Not Have A Value

9.In the Value field, enter the appropriate value.

Note: The available options and acceptable values vary depending on the option you selected in the Field Name drop-down list. You may be able to enter only alphabetical or only numeric characters depending on the option you selected in the Field Name drop-down list. If you selected an option in the Field Name drop-down list that requires a date, then a calendar becomes available in the Value field. If you selected Has a Value or Does Not Have a Value in the Operation drop-down list, then the Value field is not available.

10.Specific selected columns indicated by a check mark display on the report by default. If you have selected specific filter options in the Field Name drop-down list and you want that information to display on the report, make sure to select the corresponding column name in the Columns drop-down list.

11.Click View Report.

The report displays at the bottom of the window.

Note: The field or list displays red indicating an unacceptable value was entered or a required field was left blank.

12.To save the report with your selected parameters, filters, and columns, click Save Setup As. On the Save Setup As window in the New report name field, enter the unique report name, and in the New description field, enter the description of the report. Then, click Save.

The following message displays at the bottom of the window: “Report setup saved successfully.”

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YTD (Year to Date) Final Grade Report

Options

Description

Average Mark

Student’s grade for the reporting period. Depending on how the year to date grade calculation is set up in the report card, the grades display differently. If the year-to-date grade calculation is based on a system calculation that uses grades from the report card, then the grade is the grade entered on the Report Card Entry screen. If the year-to-date grade calculation is based on a system calculation that uses averages from the grade book, then the grade is the numeric average from the teacher’s grade book.

Birth Date

Date of birth of the student.

District Student ID

District code that identifies the student.

Enrollment Status Code

Code that represents whether the student is active or inactive in the school in which the student is enrolled.

Gender Code

Code that represents whether a student is female or male.

Grade Level

Grade level in which the student is enrolled.

Reporting Period Short Name

Short name of the reporting period as specified on the Reporting Periods screen and used in the Grading Period drop-down list on the Class Dashboard and on the Report Card Entry screen.

School ID

Code that identifies the school in which the student is enrolled.

School Name

Name of the school in which the student is enrolled.

Student Email Address

Email address of the student.

Student Name

Full name of the student.

Year To Date

Student’s class grade if final report cards were given at the current time. Depending on the marks used in the grading scale used in the report card, the grades display as percentage averages or point values and its mark equivalent.

Year To Date Value

Numeric point value equivalent of the student’s class grade at the current time if final report cards were given. Depending on how the year-to-date grade calculation is set up in the report card, the grades display differently. If the final grade is based on numeric averages, then the grade is a percentage average. If the final grade is based on letter grades, then the grade is a point value equivalent of the letter grade.