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The school calendar includes the total number of days that school meets for the year. You can create a separate calendar for each school building, which may be required by some school districts, and then associate the school with the appropriate calendar. You can also have different calendars for different grade levels in the same building. For example, the kindergarten calendar may have a different start date than the one on the calendar used by the first through fourth grades. School calendars are imported through integration with StudentInformation; however, ongoing maintenance must still be done in GradeBook throughout the school year.
Saturday and Sunday are considered off days. If your school district or school building meets on Saturday or Sunday, you must edit the calendar to reflect that setup.
1.On the Administrator Home Page, below Annual Setup, click School Calendars.
2.On the Calendar List screen, in the Description column, enter the name of new calendar in the blank field.
3.In the Cal# column, enter a number.
4.In the Total Days column, enter the number of days that school meets during the year.
Note: This number of days is used in the Days Possible and Days Present calculations that can be selected on the Absence Totals screen.
5.In the Instructional Cycle drop-down list, select the appropriate instructional cycle.
6.In the Cycle Type drop-down list, select the appropriate cycle type option:
•Mon-Fri – Use this when the instructional cycle is 5 days and Mondays are always the start of the cycle.
•Rotating – The cycle is applied consecutively throughout the calendar.
Note: The codes set up on the Attendance Day Codes screen display in this drop-down list.
7.In the Attendance Days drop-down list, select the appropriate attendance days named codes.
8.In the Start Month drop-down list, select the month during which school begins.
9.In the Start Day drop-down list, select the day on which school begins.
10.In the School Year drop-down list, select the year the calendar represents.
11.Click Save.
12.Proceed to edit the calendar to complete the calendar setup.
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