Enter Period Attendance by Block

1.If you entered the Period Attendance screen from the Teacher Home Page, the class that displays is the one currently meeting based on the period/block meeting times previously set up for the class. If you entered from the Class Dashboard, the class you were viewing on the Class Dashboard displays.

2.On the Period Attendance screen, verify that today's date displays in the Date field. If it is not the correct date, click the right arrow or left arrow to select the appropriate date, or click in the date field to select the appropriate date from the calendar.

Note: If you try to enter or modify period attendance on a day that is past the number of days set to allow for period attendance, the list of attendance codes is not available in the Class Attendance list and the following message displays: “Altering period attendance in the past is only available for X day(s) prior to the current date.”

3.In the Block Attendance list for each block the class meets, select the appropriate absence type description or code.

Note: Leaving the absence type blank indicates the student is present.

Note: The available absence type codes, which include codes used only by attendance staff, are set up by the GradeBook system manager and may vary for each school.

Note: For districts that run live period attendance, if the attendance staff entered an absence type code in StudentInformation that has not been imported yet into GradeBook during the data integration process, “DASL code” displays in the Class Attendance list.

4.Click Save.

The message “Your changes have been saved” displays.

Note: The absence types selected here also display on the GradeBook Grid; the Student Profile screen Progress tab; the Seating Chart screen; and if your school is using ParentAccess, on the Period Attendance screen.

Note: For districts that run live period attendance, if you selected an absence type code for a student that does not match the codes set up in StudentInformation, GradeBook is unable to save the code in StudentInformation and it will no longer display once you save. The following message displays: “Attendance data for one or more students did not save successfully.” Make sure to report this issue to your GradeBook system manager.