Student Demographics Report

The Student Demographics report provides numerous options for displaying student demographic information for individual or multiple classes, class groups or homerooms. For example, you can apply specific filter options to create a report that displays student addresses for specific classes or schools. Once you save the report with your desired filter options, you can run it as often as you like.

1.On the Principal Home Page, below Report Builder Reports, click Student Demographics.

Student Demographics displays by default, but you may change the name, if desired.

3.In the Set Required Parameters area, select the appropriate school(s) in the Schools list.

Note: If there are no available choices in which to select, then No school available displays with a red background.

Note: The field or list displays red indicating an unacceptable value was entered or a required field was left blank.

5.Select one of the following options in the Operation list if it is available. The available options may vary depending on the option you selected in the Field Name list.

Note: The available options and acceptable values vary depending on the option you selected in the Field Name list. You may be able to enter only alphabetical or only numeric characters depending on the option you selected in the Field Name list. If you selected an option in the Field Name list that ends in “Indicator,” then you must select the Yes or No option in the Value field. If you selected an option in the Field Name list that requires a date, a calendar becomes available in the Value field. If you selected Has A Value or Does Not Have A Value in the Operation list, then the Value field is not available.

7.Specific selected columns indicated by a check mark display on the report by default. If you have selected specific filter options in the Field Name list and you want that information to display on the report, make sure to select the corresponding column name in the Columns list. Options in the Field Name list that end in “Indicator” do not have a corresponding column to display.

9.To save the report with your selected parameters, filters and columns, click Save Setup As. On the Save Setup As window, in the New report name field, enter the unique report name, and in the New description field, enter the description of the report. Then, click Save.

The report displays in the My Reports and Report Maintenance sections on the Principal Home Page after you refresh the screen.

Student Demographics Report – Field Name Options
Option	Description
Birth Date	Date of birth of the student
Calendar Name	Calendar used by the school in which the student is enrolled
Counselor Name	Name of the guidance counselor assigned to the student
Disability Code	Code that represents a disability which is included in a list of disabilities recognized by the state department of education. If you select this option, you must enter 01, 02, 03, 04, 05, 06, 08, 09, 10, 11, 12, 13, 14, 15 or ** in the Value field.
Disability Name	Full name of a disability which is included in a list of disabilities recognized by the state department of education. If you select this option, you must enter the full or partial disability name in the Value field.
District of Residence	District in which the student resides
District of Service	District in which the student receives services
Enrollment Date	Date on which the student enrolled in the school.
Enrollment Status Code	Code that represents whether the student is active or inactive in the school in which the student is enrolled
Gender Code	Code that represents whether a student is female or male
Grade Level Code	Code that represents the grade level in which the student is enrolled
Grade Level Name	Name of the grade level in which the student is enrolled
Graduation Date	Date on which the student will graduate from high school
Home School ID	Code that represents the school building in which the student was originally enrolled
Homeroom ID	Code that identifies the homeroom to which the student is assigned
Parent Access Disabled Indicator	Indicates whether the student’s information is disabled in ParentAccess. If a parent account is associated with multiple student accounts, the parent account can still access the other student accounts. If you select this option, you must select Yes or No in the Value field.
Parent Access Disabled Status Name	Indicates whether the student’s information is disabled in ParentAccess. If you select this option, you must enter Disabled in the Value field.
PB School ID	GradeBook code that identifies the school in which the student is enrolled
PB Student ID	GradeBook code that identifies the student
School Enrollment Status Name	Indicates whether the student’s record is active in GradeBook. If you select this option, you must enter Active or Withdrawn in the Value field.
School ID	Code that identifies the school in which the student is enrolled
School Name	Name of the school in which the student is enrolled
Student Address Line 1	Street address where the student lives
Student Address Line 2	Street address where the student lives
Student Address Line 3	Street address where the student lives
Student Address Apt No	Apartment number where the student lives
Student City	City where the student lives
Student Email Address	Email address of the student
Student First Name	First name of the student
Student ID	District code that identifies the student
Student Last Name	Last name of the student
Student Middle Name	Middle name of the student
Student Phone Number	Student's primary phone number
Student State	State where the student lives
Student Zip Code	Postal code of the address where the student lives
Student’s Last Parent Access Login Date	Date of the last time the student logged in to ParentAccess