Report Card Marks Admin Report

The Report Card Marks Admin report provides numerous options for displaying report card mark information for individual or multiple teachers in individual or multiple reporting period(s).

This report is available to users with master, school administrator, school support, and principal privileges. Users logged in with school support privileges must access the report from the Principal Home Page.

1.On the Principal Home Page, below Report Builder Reports, click Report Card Marks Admin.

2.(Optional) If you want to assign a name to the report, in the GradeBook Report Viewer window, in the Report Header field, enter the name. Report Card Marks displays by default.

3.In the Set Required Parameters area, in the Report Card drop-down list, select the appropriate report card.

4.In the Set Required Parameters area, in the Teacher(s) drop-down list, select the appropriate teacher(s).

Note: Only the teachers in the schools to which you have access display in the list.

5.In the Set Required Parameters area, in the Reporting Period(s) drop-down list, select the appropriate reporting period(s).

6.Select one of the following Include Hidden Student(s) options:

•Yes – Include students that have been hidden from a teacher’s class roster.

•No – Do not include students that have been hidden from a teacher’s class roster.

7.In the Set Optional Filters area, select the desired option(s) in the Field Name drop-down list. See “Report Card Marks Admin Report – Field Name Options”  for descriptions of all the available options.

8.In the Operation drop-down list, select one of the available options. The available options vary depending on the option you selected in the Field Name drop-down list.

•Is Equal To

•Is Not Equal To

•Is Before

•Is Before or On

•Is After

•Is After or On

•Is Less Than

•Is Less Than or Equal To

•Is Greater Than

•Is Great Than or Equal To

•Begins With

•Does Not Begin With

•Ends With

•Does Not End With

•Contains

•Does Not Contain

•Has A Value

•Does Not Have A Value

9.In the Value field, enter the desired value.

Note: The available options and acceptable values in the Value field may vary depending on the option you selected in the Field Name list. You may be able to enter only alphabetical or numerical characters depending on the option you selected in the Field Name list. If you selected an option in the Field Name list that ends in “Indicator,” then you must select the Yes or No option in the Value field. If you selected an option in the Field Name list that requires a date, a calendar becomes available in the Value field. If you selected Has a Value or Does Not Have a Value in the Operation list, then the Value field is not available.

Note: You cannot select any columns in the Add & Remove Columns area; however, the Student Name, Course, Assessment, and Reporting Period columns display by default on the report. Options in the Field Name list that end in “Indicator” do not have a corresponding column to display.

Report_Builder_-_Report_Card_Marks_Admin.png 

 

10.Click View Report.

The report displays at the bottom of the window.

Note: The field or list displays red indicating an unacceptable value was entered or a required field was left blank.

11.To save the report with your selected parameters and filters, click Save Setup As. On the Save Setup As window, in the New report name field, enter the unique report name, and in the New description field, enter a description of the report. Then, click Save.

The following message displays at the bottom of the window: “Report setup saved successfully.”

Report Card Marks Admin Report – Field Name Options

Option

Description

Assessment Name

Name of assessment as it displays on the report card

Assessment Order

Order in which the assessment is displayed on the report card

Birth Date

Date of birth of the student

Class Enrollment Status Name

Indicates whether the student is active in the class. If you select this option, you must enter Active, Withdrawn, or Future option in the Value field.

Counselor Name

Name of the guidance counselor assigned to the student

Course Abbrev Name

Abbreviation of course name as specified on the Update Course window

Course ID

District identification code that represents the course

Course Name

Name of course as specified on the Update Course window

Course Short Name

Short name of course as specified on the Update Course window

Course Ungraded Indicator

Indicates whether the course is ungraded as specified on the Update Course window. Usually study halls and lunch are specified as ungraded courses. If you select this option, you must select Yes or No in the Value field.

Enrollment Date

Date on which the student enrolled in the school

Enrollment Status Code

Code that represents whether the student is active or inactive in the school in which the student is enrolled

Exclude from Parent Access Indicator

Indicates whether or not the report card is designated to display in ParentAccess. If you select this option, you must select Yes or No in the Value field.

Gender Code

Code that represents whether a student is female or male

Interim End Date

Last date of the interim as specified on the Reporting Periods screen

Mark

Grade entered for an assessment on the Report Card Entry screen

Mark Point Value

Numeric mark point equivalent to the grade entered for an assessment on the Report Card Entry screen based on the grading scale selected for the report card

Parent Access Disabled Indicator

Indicates whether the student’s information is disabled in ParentAccess. If a parent account is associated with multiple student accounts, the parent account can still access the other student accounts. If you select this option, you must select Yes or No in the Value field.

Reporting Period Calculation Code

Code that represents the calculation method selected for each grade calculation method as specified on the System Calcs tab in the Report Card Builder

Reporting Period End Date

Last date of the reporting period as specified on the Reporting Periods screen

Reporting Period Name

Name of the reporting period as specified on the Reporting Periods screen

Reporting Period Order

Order in which the reporting periods display on the report card as specified on the Periods tab in the Report Card Builder

Reporting Period Short Name

Short name of the reporting period as specified on the Reporting Periods screen and used in the Grading Period list on the Class Dashboard and Report Card Entry screen

Reporting Period Start Date

First date of the reporting period as specified on the Reporting Periods screen

Reporting Period Type Code

Code that indicates whether Gradebook Range was selected for the reporting period as specified on the Reporting Periods screen. Reporting periods that display in the Grading Period list on the Class Dashboard are set as Gradebook Range.

Staff ID

District code that identifies the staff user account

Student First Name

First name of the student

Student ID

District code that identifies the student

Student Last Name

Last name of the student

Student Middle Name

Middle name of the student

Student Name

Full name of student

Teacher First Name

First name of the primary teacher associated with the class

Teacher Last Name

Last name of the primary teacher associated with the class

Teacher Name

Full name of the primary teacher associated with the class